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Facility Disaster and Contigency Planning



Facility disaster and contingency planning establishes the purpose, applicability, scope and assumptions for providing total facilities management for the public and user. Facility contingency planning provides critical business activities to continue without interruption when unexpected events arise. This planning will result in risk reduction and less time spent in contingency or recovery phases
during recovering the impacted operations.

Among theses facilities are:
(a) Schools;
(b) Hospitals;
(c) Nursing homes;
(d) Day-care facilities;
(e) Places of worship;
(f) Shopping malls;
(g) Colleges; and
(h) Business centres.

Facility contingency planning consists of identifying critical business processes, activities and related risk to proactively minimise potential losses and ensure the continuity of operations in the event of unexpected events. This planning establishes to recover the total facilities management system following a disruption. The following objectives have been established for this plan:

(a) Response;
(b) Resumption;
(c) Recovery and Backup Operations; and
(d) Restoration.

The coordinators of a system contingency plan shall coordinate the recovery processes and shall coordinate with recovery organisations. The recovery process shall also be in line with the Emergency Response Plan.

(a) Response Strategy
The Facility Contingency Plan Coordinator (FCPC) establishes an immediate team presence at the incident site. The planning for Emergency Response Procedures shall include a preliminary assessment of incident impact, known injuries, extent of damage and disruption to business operations. The FCPC shall seek and disseminate information to provide Facility Contingency Plan
management with the necessary details, to make informed decisions regarding subsequent resumption and recovery. The Facility Contingency Plan shall be planned and executed in conjunction with the Emergency Response Plan and shall adapt to the Incident Coding System (ICS).

(b) Resumption Strategy 
The management and the FCPC are responsible for the following:

(a) Establish and organise a management control centre and Headquarters for the resumption operations;

(b) Mobilise and activate the support teams necessary to facilitate and support the resumption process; and

(c) Alert the community, individuals and organisation affected.

(c) Recovery and Backup Operations Strategy
The Backup Operations Procedures shall be prepared and activated after the call for Emergency Response and Disaster Recovery processes. The transition process from normal operations to Backup Operations during emergency covers all the affected areas and shall be tested before the backup and recovery operations are activated. The System Contingency coordinator shall ensure that the Backup
Operations Procedures are carried out according to their respective departments' function and service delivery.

(d) Restoration Strategy
In returning to normal operations either at temporary site or original site, the System Contingency Coordinator and their team shall test all the necessary requirements for operations. Once tested and accepted at requirement level, the System Contingency Coordinator shall notify the situation to departments and other organisations upon restoration.
 

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